Empowering education IT admins: Clever’s latest release puts you in control

Ahead of summer break, we’re delivering powerful new tools, most of which come at no additional cost, designed specifically for digital education and IT administrators who need more control over their systems and data.

Today, school IT administrators face increasing pressure to strengthen security practices while supporting diverse access needs across their school communities and minimizing costs, of course. As schools wrap up the academic year and prepare for summer projects, we’re excited to introduce our latest release showcase for early Summer 2025 – a comprehensive suite of enhancements designed to put IT admins firmly in the driver’s seat.

Control access, simply

The theme of this release is “Control access, simply” – because we understand that K-12 administrators need powerful tools that simplify their jobs without adding complexity. Clever puts IT admins in control with tools purpose-built for educational settings that will help restrict permissions, facilitate account switching, provide thorough system access visibility, and support secure, automated onboarding for new students and staff.

New tools for a more secure digital school environment

Our latest product release release delivers several key enhancements to help you manage and secure your digital environment:

Granular control for staff access permissions

IT administrators can now create custom roles with precisely defined permissions, including new capabilities for sharing by app. This granular control ensures the right staff members have access to exactly what they need – no more, no less. With admin sync functionality, you can streamline permissions management even as staff roles change throughout the year.

Role-based access control (RBAC) enables you to:

• Create custom roles tailored to your district’s specific needs. You may want to let your IT team manage syncs and password settings, while your curriculum team manages apps and Analytics.
• Control access with “manage by app” permissions– a highly requested feature!
• Reduce security risks through the principle of least privilege
• Simplify onboarding and role transitions

Securely switch between Clever accounts (or roles)

For staff members who wear multiple hats in your school organization, our new seamless multi-role account switching makes it easy to move between different roles without compromising security and without the extra clicks. No more time wasted navigating between accounts – users can now switch between their authorized roles with just two clicks.

Multi-role switching will be available this summer.

Provide secure access for substitute roles

With teacher shortages affecting schools in the US and many other countries, ensuring continuity of digital learning when teachers are absent is more important than ever. Our Substitute Access feature provides secure, temporary access for substitute teachers, helping maintain instructional continuity without compromising your security standards.

Streamline account setup with secure onboarding

Clever IDM now offers secure account claiming functionality via email notifications, unique URLs or through the login page, streamlining the account setup process while maintaining strong security standards. Combined with our new comprehensive secure password management suite, these tools help you thoughtfully manage identities and passwords for school settings with less administrative overhead. This means: more time back for you to focus on important projects and even more secure accounts.

Account claiming is available in Clever IDM today with a paid subscription and included for free with Clever Passwords. To get started with Clever IDM, contact us.

What’s next? Improved experiences for Apple users and Admin Dashboard

Coming soon: Streamline student logins on Apple iOS

We’re building a new and improved Apple iOS Clever app that will streamline the login experience for students, keeping them logged in across Clever, the iOS app, and other applications. Seamless learning on iPads, unlocked!

Early access is available now. Sign up here to see if your school or district qualifies.

Coming this Fall 2025: Security alerts in a revamped admin dashboard

Later this fall, we’re excited to share that the District Admin Dashboard home page will be revamped and revitalized to give you more tools at your fingertips to (you guessed it) control access and improve security! The new updates will make troubleshooting even easier and give you warnings about potential cybersecurity concerns. Updates will include:

• Enhanced search capabilities 
• Improved data sync status visibility
• Prominent new security alerts 

The look and feel of your usual home page will be evolving while providing you with more tools to do your job and get the info you need – get ready! 

Maximizing value in budget-conscious times

We understand that schools around the world are facing tighter budgets and increasing demands on protecting data and proactively managing cyberthreats. That’s why most of these enhancements come at no additional cost to existing Clever customers. In a time when every dollar counts, we’re committed to helping you maximize the value of your existing investment.

As cybersecurity threats continue to evolve and staffing challenges persist, these tools deliver the security, control, and efficiency that K-12 IT administrators need. With Clever’s latest release, you can strengthen your security posture without adding complexity or costs.

How to learn more

Ready to explore how these new features can help your district? Join us for an upcoming webinar or contact a specialist:

• On demand: The Evolution of Identity and Access: 6 Months of Innovation + What’s Next – Watch now
• June: ISTELive 2025 (June 29 – July 2) come by our booth #1536 in San Antonio, TX to see the latest Clever has to offer and grab a classic Clever T-shirt! 
• July: Back to School Preparation with Clever (Thursday, July 17 at 10am PST/1pm EST) – Register here

For more information about Clever’s ongoing commitment to K-12 security and identity management, check out our 2025 Product Vision and Roadmap.